Organize your computer to keep your business, and life, running efficiently. Your computer holds all sorts of digital resources that you utilize both at work and in your personal life. From family photos to financial records, the data you store on our hard drives can be very important.
But, if your computer’s files are cluttered and disorganized, it can be difficult to find the file you need when you really need it. Here are our tips for tidying up the resources you keep on your computer.
An External Hard Drive is an Excellent Investment
It is highly recommended that you back up your important content in the event that your computer takes a turn for the worst. Hardware will fail, and at the worst possible time. An external hard drive is an excellent way to store large amounts of content without bogging down your computer in the process. You can purchase an external drive that will hold 2 Terabytes of information for as little as $65. Modern operating systems can be configured to automatically backup your files to the external drive.
External hard drives are especially useful for storing collections of things like photos, music or even videos. This will free up a significant amount of room on your computer’s internal drive, as well as ensure your content will be safe no matter what.
Do You Need Those Old Files?
After you’ve used your computer for some time, it’s almost impossible to avoid accumulating files that you don’t need anymore or that never were useful in the first place. Just like pieces of paper you stuff away for “just in case”, you often do that with computer files. Like that copy of an invoice you downloaded, but don’t really need anymore. It is so much easier so save files to your computer than to save papers.
Not only can these files take up valuable space on your hard drive, they can also make it hard to find the file you’re looking for. If you haven’t accessed a file or program in a long time, consider whether or not it is still needed. If not, delete it. If you concerned you might want it back, copy it to your external hard drive in a special folder and then delete it.
Organize Your Web Bookmarks For Efficiency
An overflowing bookmarks bar can cost quite a bit of time when you’re looking for content you need to view frequently. Remember that most web browsers allow you to sort your bookmarks just like you would other files on your computer, including allowing you to create folders. Use these to your advantage in order to create a bookmark system that is quick and easy to navigate.
Organize Your Filing System
Your computer uses a system of folders and subfolders in order to keep your files organized. Much like a filing cabinet, these folders need to be carefully organized and maintained in order to be used efficiently.
Try to consolidate your resources into a few top-level folders with other similar sub-folders within. For example, you may have a folder called “work,” which contains other folders called “expenses” and “income,” and so on.
Organize Files with Online Storage
There are a few helpful tools you may want to consider utilizing to make organizing your resources on your computer an easy and stress-free task. They include Evernote, Zootool and Instapaper. These useful cloud-based applications allow you to create and store documents online and access them from any device. This way, there are fewer resources that are stored locally on your computer and in need of organization.
There is no perfect system or technique for organizing the many resources on your computer. What makes perfect sense to one user may seem taboo to another. The trick is to find the system that works best for you. And, once you’ve found something that works, it’s vital that you keep it up.
For more tips on how to keep your computer working at it’s best, check out these other tech articles.